To promote the educational achievement and welfare of Looked After Children.




Looked After Children – LAC – are one of the most vulnerable groups in society. The majority of Looked After Children have suffered abuse or neglect and it is nationally recognised that there is considerable educational underachievement when compared to their peers, which can result in poor exam success rates in comparison with the general population with fewer Looked After Children progressing to Higher Education and following progression pathways that will lead to future economic success and well-being.


Under the Children Act 1989, a child is looked after by a local authority if he or she is in their care or provided with accommodation for more than 24 hours by the authority. They fall into four main groups:

  • Children who are accommodated under a voluntary agreement with their parents (section 20)
  • Children who are the subjects of a care order (section 31) or interim care order (section 38)
  • Children who are the subjects of emergency orders for their protection (sections 44 and 46)
  • Children who are compulsorily accommodated – this includes children remanded to the local authority or subject to a criminal justice supervision order with a residence requirement (section 21).

The term ‘in care’ refers only to children who are subject to a care order by the courts under section 31 of the Children Act 1989 – they may live with foster carers, in a Children’s Home, in a residential school, with relatives or with parents under supervision.


Children who are cared for on a voluntary basis are ‘accommodated’ by the local authority under section 20 of the Children Act – they may live in foster care, in a Children’s home or in a residential school.


All these groups are said to be ‘Looked After Children’ (LAC). They may be looked after by our local authority or may be in the care of another authority but living in ours.




St. Joseph’s RC Primary School aims to promote the educational attainment and achievement and Welfare of Looked After Children.


The Designated Teacher for Looked After Children is the Headteacher, Mrs. M. Galbraith.


The Governor with special responsibility for Looked After Children is Mrs. N. Shattock.


The Governing Body is committed to providing quality education for all its pupils based on equality of access, opportunity and outcomes.


This policy includes requirements set out in “Statutory guidance on the duty on local authorities to promote the educational achievement of looked after children under section 52 of the Children Act 2004” (Nov 2005) and associated guidance on the education of Looked After Children.


We aim to contribute towards achieving the five outcomes of Every Child Matters, which is the Government’s aim for every child, whatever their background or their circumstances:

  • Stay safe
  • Be healthy
  • Enjoy and achieve
  • Make a positive contribution
  • Achieve economic well being


As corporate parents this school believes in the principles of good parenting by:

  • Giving priority to education
  • Listening to children
  • Providing stability and continuity
  • Taking corporate responsibility
  • Promoting inclusion
  • Raising standards
  • Intervening early
  • Promoting early years experiences
  • Celebrating success




The aims of the school are to:

  • Ensure that school policies and procedures are followed for Looked After Children as for all children
  • Ensure that all Looked After Children have access to a broad and balanced curriculum
  • Provide a differentiated curriculum appropriate to the individual’s needs and ability
  • Ensure that Looked After pupils take as full a part as possible in all school activities
  • Ensure that carers and social workers of Looked After pupils are kept fully informed of their child’s progress and attainment
  • Ensure that Looked After pupils are involved, where practicable, in decisions affecting their future provision.




The Governing Body endorses the Sunderland City Council Policy for the admission of Looked After Children.


Due to care placement changes, Looked After Children may enter school mid-term. This school believes that it is vital that we give each Looked After Child a positive welcome and full support for their induction and to help them settle and be part of our learning community.




This policy recognises that all pupils are entitled to a balanced, broadly based curriculum.  Our Looked After Children Policy reinforces the need for teaching that is fully inclusive. The Governing Body will ensure the school makes appropriate provision for all Looked After pupils.

Allocation of Resources


The Governing Body will ensure that the school allocates resources to support appropriate provision for LAC, meeting the objectives set out in this policy.


We will work in partnership with Sunderland Virtual School for Looked After Children and other Virtual Schools for students who are from other Local Authorities, to ensure that Looked After Children receive the full range of support to which they are entitled to enable them to make progress and achieve.


Monitoring the progress of Looked After Children


The social worker for the Looked After Children initiates a Personal Education Plan – PEP – within 20 days of the pupil joining the school, or of entering care, and ensure that the child or young person is actively involved.

This school assesses each Looked After pupil’s attainment on entry to ensure continuity of learning.


Following the initial PEP, the role of the Designated Teacher is to liaise with other agencies involved to arrange further PEP Review meetings and to provide copies of the PEP to the social worker, specialist teacher from Sunderland Virtual School, or other Virtual School where the child is from another Local Authority, and other agencies.


Record Keeping


The Designated Teacher knows all the Looked After Children in school and has access to their relevant contact details including parents, carers, Sunderland Virtual School specialist staff, or other Virtual School specialists for those looked after students who are from other Local Authorities, teacher/support worker and social worker.


The status of Looked After Children is identified within the school’s information systems so that information is readily available as required.


Staff Development


We encourage staff to attend courses that help them to acquire the skills needed to support LAC. Part of the Designated Teacher’s role is to raise awareness of issues associated with LAC within the school and disseminate information.


Partnership with Parents/Carers and Care Workers


We believe in developing a strong partnership with parents/carers and care workers to enable LAC to achieve their potential to aid their future economic well-being. Review meetings are an opportunity to further this collaboration and partnership working.


Links with External Agencies/Organisations


We recognise the important contribution that external support services make in supporting LAC. Colleagues from the following support services may be involved with individual LAC:

  • Social care worker/ Community care worker/ Residential child care worker
  • Sunderland Virtual School for Looked After Children (Looked After Children in Education Team)
  • Other Virtual Schools for looked after children from other Local Authorities
  • Educational psychologists and others from Local Authority SEN services
  • Medical officers
  • School nurses
  • Education Welfare Officers
  • Youth Offending Service
  • School age parents’ officer
  • External Learning Providers


LAC Policy Review and Evaluation


We undertake a thorough review of both the Looked After Children Policy and practice each year. The outcomes of this review inform the School Improvement Plan.


Roles and Responsibilities


The Designated Teacher will:

  • Be an advocate for Looked After Children within school
  • Be proactive in identifying ways in which the school can raise attainment of Looked After Children
  • Work in partnership with Sunderland Virtual School, and/or other Virtual Schools for those students who are from other Local Authorities,  providing termly progress data  on the progress of Looked After Children
  • Give regard to the impact of relevant decisions for Looked After Children on both the Looked After Children and the rest of the school community
  • Know all the Looked After Children in school, including those in the care of other authorities, and ensure the availability of all relevant details from school record-keeping systems as required
  • Attend relevant training about Looked After Children and disseminate information and good practice to other staff
  • Influence school policy and practice for Looked After Children
  • Act as the key liaison professional for other agencies and carers in relation to Looked After Children, seeking advice from Sunderland Virtual School, and/or other Virtual Schools for those students from other Local Authorities, when appropriate.
  • Ensure that Looked After Children receive a positive welcome on entering school, especially mid year, and offer additional support wherever possible such as a pre-entry visit to help the new pupil settle
  • Ensure that all LAC have an appropriate PEP that is completed within 20 days of joining the school or of entering care and ensure that the young person contributes to the plan
  • Arrange and contribute to PEP Review meetings
  • Keep PEPs and other records up to date and review PEPs at transfer and at six monthly intervals
  • Monitor the targets set out in the PEP
  • Convene an urgent multi-agency meeting if a Looked After Children is experiencing difficulties or is at risk of exclusion
  • Ensure confidentiality on individual children, sharing confidential and personal information on a need to know basis, bearing in mind the wishes of the individual pupil
  • Act as the key adviser for staff and governors on issues relevant to Looked After Children
  • Ensure that care and school liaison is effective including invitations to meetings and other school events
  • Actively encourage and promote out of hours learning and extra curricular activities for Looked After Children
  • Ensure a speedy transfer of information, records and coursework, where appropriate, when a Looked After Child transfers to another educational placement
  • Report to the Governing body on Looked After Children in the school and inform of relevant policy and practice development
  • Agree with the social worker the appropriate people to invite to parents’ evenings and other events
  • Prepare reports for Governors’ meetings to include:
    • The number of Looked After Children on roll and the confirmation that they have a Personal Education Plan – PEP.
    • Their attendance compared to other pupils.
    • Their attainment (SATs/GCSEs) compared to other pupils.
    • The number, if any, of fixed term and permanent exclusions.
    • The destinations of pupils who leave the school.
  • Attend governor meetings as appropriate – such as the admission, disciplinary and exclusion of Looked After Children.
  • Ensure that any Special Educational Needs are addressed in conjunction with the SENCO and in accordance with the Code of Practice for SEN.


All school staff will:

  • Positively promote the raising of a Looked After Child’s self esteem.
  • Have high expectations of the educational and personal achievements of Looked After Children.
  • Keep the Designated Teacher informed about a Looked After Child’s progress.
  • Ensure any Looked After Children is supported sensitively and that confidentiality is maintained.
  • Follow school procedures.
  • Be familiar with the school’s policy and guidance on Looked After Children and respond appropriately to requests for information to support PEPs and review meetings.
  • Liaise with the Designated Teachers where a Looked After Children is experiencing difficulties
  • Work in partnership with Sunderland Virtual School, and/or Virtual Schools from other Local Authorities, and other agencies to prevent a Looked After Child’s behaviour leading to an official exclusion and only use exclusions in line with the school’s exclusion policy, and relevant national guidance, being mindful to the difficulties this may create in the care placement.
  • Contribute to regular liaison with social care colleagues and other appropriate professionals and keep carers fully informed at all times
  • Keep appropriate records, confidentially as necessary, and make these available to the Designated Teacher, Sunderland Virtual School for Looked After Children, and other Virtual Schools for those students who are from other Local Authorities, and professionals/ parents/carers/pupil as appropriate
  • Make extra copies of reports available when required.


The Governing Body will:

  • Ensure that the admission criteria and practice prioritises Looked After Children according to the DFE Admissions Code of Practice
  • Ensure all governors are fully aware of the legal requirements and guidance for Looked After Children
  • Ensure there is a Designated Teacher for Looked After Children
  • Liaise with the Headteacher, Designated Teacher and all other staff to ensure the needs of Looked After Children are met
  • Identify a governor with special responsibility for Looked After Children
  • Nominate a governor with responsibility for Looked After Children who links with the Designated Teacher
  • Receive regular reports from the Designated Teacher.
  • Ensure that the school’s policies and procedures give Looked After Children equal access in respect of:
    • Admission to school
    • National Curriculum and examinations, both academic and vocational
    • Out of school learning and extra curricular activities
    • Additional educational support
    • Work experience and careers guidance.
  • Annually review the effective implementation of the school policy for Looked After Children.
  • In the event of an exclusion, ensure that the Designated Teacher is invited to the exclusion meeting of the Looked After Child.


Sunderland Local Authority will:

  • Provide a Virtual Headteacher who has responsibility for championing the education of Looked After Children
  • Provide a specialist team to provide a wrap-around service for Looked After Children as part of Sunderland Virtual School
  • Lead the drive to improve educational and social care standards for Looked After Children
  • Ensure that the education for this group of pupils is as good as that provided for every other pupil
  • Ensure that Looked After Children receive a full-time education in a mainstream setting wherever possible
  • Ensure that every Looked After Children has a school to go to within 20 days of coming into care or of coming to Sunderland from another authority
  • Make sure that each Looked After Children has a PEP according to national guidance
  • Ensure that every school has a Designated Teacher for Looked After Children and that these teachers receive appropriate information, support and training
  • Provide alternative educational provision where appropriate
  • Ensure that appropriate support is provided whenever possible
  • Work with others to provide smooth transitions at the end of the Foundation Stage, Key Stages 1 and 2 and at any mid-phase transfer including options advice and guidance for Key Stage 2-3 transition.
  • Be vigilant and proactive in identifying additional needs and the special educational needs of Looked After Children and work collaboratively with schools, other services and agencies to meet those needs.


Local Authority contact details for the Education of Looked After Children are:


Sunderland Virtual School for Looked After Children

Dawn Shearsmith, Virtual Headteacher

*Brian Buckle, Learning Mentor

*Emma Pattison, Inclusion Officer

*Helen Whewell, Specialist Teacher


*Based at Tudor Grove Centre, Sunderland, SR3 1SS, Tel: 0191 553 5770


Link Policies:

  • Behaviour and Discipline
  • Equal Opportunities
  • Every Child Matters – Outcomes
  • Inclusion
  • Safeguarding Children and Young People
  • SEN
  • Anti Bullying
  • Anti-Cyber Bulling


Personal Education Plan (PEP)


Every LAC needs a PEP which ensures access to services and support, contributes to stability, minimises disruption and broken schooling, signals particular and special needs, establishes clear goals and acts as record of progress and achievement.


The PEP should be an integral part of the LAC’s Care Plan, which is drawn up by Social Services, in close collaboration with the child, his or her family, the social worker and teacher and primary carers. It should be agreed as soon as possible and at least within 20 school days of entering care or of joining a new school. The PEP will normally be reviewed concurrently with the Care Plan, i.e. within 28 days, 3months, 6 months etc.


Please see Appendix 1


The LAC and SEN


  • The needs of the LAC should be known to the SENCo, the designated teacher, their carer and their social worker.
  • The PEP should detail their needs and the support already provided.
  • It is important to ensure that any special educational needs are identified and assessd.
  • We must not assume that all LAC have special educational needs.


Date of Policy             28 June 2013

Review Date               July 2014